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Graduate Medical Education

Graduate Medical Education

Frequently Asked Questions

To view your paycheck stub, follow these instructions View and Print Pay Stubs.

GEMS Self-Service also allows USF employees to review and, where appropriate, add, update, or delete their information online. Information that can be viewed and changed via GEMS Self-Service includes view and/or print your pay check and compensation history and (where appropriate) add or change payroll information, including direct deposit, W-4 and voluntary deductions.

You are paid 26.1 times per year rather than twice a month (annual stipend divided by 26.1, not 24).
You will receive your FIRST paycheck for FY23-24 on 7/14/23. For incoming residents/fellows, this paycheck covers 7/1-7/6. Your first FULL paycheck will be received on 7/28/23, and then every 2 weeks afterwards.
All residents and fellows must obtain a USF ID badge available on campus at the Card Center, which is located in the Student Services Building, SVC 1032. Your initial card is $10 but replacements will be $15. Normal hours of operation are Monday to Friday from 9:00 a.m. to 5:00 p.m.
To add a dependent, which must be within 60 days of a qualifying event, i.e., birth, marriage, adoption, etc., complete the forms below and return to Patti Taylor by email at If the qualifying event is a marriage, please send a copy of the marriage certificate.
At a minimum, work hours must be accurately reported every two weeks (ideally daily!) through New Innovations. Note that a duty hours compliance report is generated on the 6th of each month and reported to your Program Director and GMEC.

A training module demonstrating how to log duty hours is available in USF Health Saba.

View the Work Hours Policy here or visit the General Resident Responsibilities section of the Housestaff Handbook.
It is important to keep your address updated. Below are some areas where an up-to-date address is important.

Program – Inform your program of any address changes. In addition, you can update your address in New Innovations. Once logged into New Innovations, select My Profile>My Personnel Record>Edit My Information.

Florida Board of Medicine – if you have a full Florida medical license it is important the Board of Medicine has your current address. Click HERE to learn how to update your address with them.


USF HR/Payroll – Current residents and fellows can update their address and other information through GEMS Self-Service – GEMS LOG-IN (see instructions for Change Address_How To). Additionally, you can notify the Payroll Office at (813) 974-7955. This is especially important once you have graduated to ensure you will receive your W-2 the following year. 


There are typically two or three "Early Bird" check-ins for incoming residents/fellows to complete paperwork, obtain their ID badge and lab coats, campus parking, HR forms, etc., which takes 1-2 hours.  
The ACGME requires that the sponsoring institutions (hospitals) make available adequate food facilities that are accessible to the residents/fellows during the assigned duty hours. Residents/Fellows who are assigned to take in-hospital call will receive an allotment for meals at the affiliate institutions. This service is a privilege, not a requirement of the affiliated hospitals. Hospital-specific requirements are detailed in the Continued Appointment Requirement section of the Housestaff Handbook. Please note that meal gratuities are for the resident/fellow only and are not to be extended to other individuals. Abuse of meal privileges could result in their loss.
As a resident and/or fellow at the USF Health Morsani College of Medicine, you have access to journals, books, and databases through the Shimberg Health Sciences Library, part of USF Health Libraries Resources. Click HERE for information on how to access services, log-in remotely, etc. Please contact the GME Librarian with any Shimberg Library related questions you may have.
Residents do not automatically get holidays as a day off work. A trainee must request a holiday off as part of their annual leave allotment unless the facility or rotation where he/she is assigned is closed and they are not reassigned by the program. If the facility or clinic is closed and the program does not reassign the duties, then the time is not counted toward annual leave. Residents are expected to notify the program at the beginning of each academic year if they intend to be absent from a rotation. Residents absent for religious reasons will be given reasonable opportunities to make up any work missed. The program follows University policy (Attendance for the Observance of Religious Days ) and any resident who believes that he or she has been treated unfairly with regard to the above or University policy may seek review of a complaint through procedures established by the University's Office of Diversity and Equal Opportunity or the Graduate Medical Education Office.