Non-Ranked Faculty in USF Health, Morsani
Morsani, College of Medicine and College of Pharmacy
Out-of-Unit Faculty College of Nursing and College of Public Health
This policy and procedure is applicable to the following faculty:
Faculty members covered by this policy/procedure will be evaluated annually with regard to the individuals' assigned duties and achievements/performance for the academic year and participate in an annual assignment and evaluation conference with his/her supervisor.
All faculty are evaluated each year, with the following exceptions:
Visiting Faculty should participate in this process when the appointment is expected to last 12 months or longer.
Faculty hired during the review period should have assignments given by the supervisor at or near the time of hire. The Chair/Division Chief/Program Leader/Supervisor should review and evaluate the new faculty member's accomplishments, set goals for the upcoming year, review his/her professional goals, finalize his/her assignment for the next year, and conduct the evaluation conference with the new faculty member. If the faculty has been employed for at least six months.
Communications between a faculty member and his/her supervisor are essential to the faculty member's growth and development. An annual evaluation provides feedback with regard to overall performance and serves as a basis for determining compensable rewards and retention in a performance-based environment.
The review period covers a fiscal year and the process, including the evaluation conference, should be completed by the deadline established in the annual timetable. The annual Assignment, Evaluation and Development process involves these basic steps:
The final decision as to the faculty member's assignment rests with the supervisor.
Retain the completed evaluation documents in the faculty member's department/College personnel folder.
The USF Health Office of Faculty Affairs announces the beginning of the annual Assignment & Evaluation process and provides a suggested Timetable and the forms for completing the process. notifies the department chairs/division chiefs that the Faculty Annual Assignment, Evaluation and Development Plan process is beginning and provides a suggested Timetable, the forms, and the procedures for completing the process.
The supervisor will provide each faculty member with the appropriate forms. The faculty member completes the following four forms and submits them to the supervisor by the dates established in the annual timetable:
Referring to the finalized assignment on the Faculty Annual Assignment form for the most recently completed fiscal year (July 1 - June 30), the faculty member completes the first two columns of the Faculty Annual Evaluation form, e.g. transfers the finalized assignment column and adds his/her assessment of the accomplishments in the "Report of Accomplishments for Academic Year" column.
Faculty members complete the Faculty Annual Assignment Form proposing the objectives and assignment for the most recently completed fiscal year.
The faculty member completes the Professional Goals form, indicating specific training or mentoring s/he would like to receive, specific leadership goals, and when s/he intends to be a candidate for promotion, if applicable.
Faculty members complete the Assigned Faculty Duties Summary form. When completed, this form reflects the estimated percentages of effort that correspond to the proposed objectives/assignment for the most recently completed fiscal year. It also provides information to assist in completing the reports of effort that are required at the end of each semester by the State of Florida and the Federal Government.
Forward the completed forms to your Chair/Division Chief/Program Leader as instructed.
The Chair/Division Chief/Program Leader will finalize the assignment during the annual assignment and evaluation conference.
ORIGINAL FORMS ARE MAINTAINED IN DEPARTMENT FILES, AND A COPY IS PROVIDED TO THE FACULTY MEMBER.
DO NOT SEND FORMS TO THE OFFICE OF FACULTY AFFAIRS.
During the annual assignment and evaluation conference, the supervisor and the faculty member discuss the information provided on the forms. The desired outcome of the conference is to reach an understanding of the following: (1) the level of performance during the previous year, (2) the assignment and expected outcomes for the upcoming fiscal year, and (3) the professional development plans to support the desired outcomes.
In addition, the supervisor needs to complete the Assigned Faculty Duties Summary identifying overall percentages of effort for the upcoming fiscal year. This form provides information to assist in completing the reports of effort that are required at the end of each semester by the State of Florida and the Federal Government (PERT). The entire process must be completed by the deadline set in the annual timetable.
Retain the completed evaluation documents in the faculty member's department/College personnel file.
Upon completion of the annual process, the department Chair submits to the Office of Faculty Affairs a signed certification that the evaluation, goal-setting, professional goals review, faculty assignment, and evaluation conference for each faculty member within his/her department was conducted in accordance with this policy. Submit the certification no later than the deadline set in the annual timetable.