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Effective: September 17, 2012
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APPLICABILITY
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Ranked/Core faculty members are evaluated annually by their Chair/Division Chief/Program Leader/Supervisor on the individual’s assigned duties and achievements for the recently completed fiscal year and participate in an annual evaluation conference with his or her Chair/Division Chief/Program Leader/Supervisor for the coming FY 2012/13. The Annual Evaluation covers the period of time from July 1, 2011 through June 30, 2012. The Core Faculty to be evaluated are those:
All Ranked/Core faculty will be evaluated each year, except:
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The Assignment and Evaluation process provides feedback to faculty regarding their performance, progress toward promotion and tenure, and professional growth. The Assignment and Evaluation process is completed when all information is posted to the Evaluation SharePoint site no later than December 11 . The process is intended to be interactive and includes these basic steps:
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On or about October 15th, the Office of Faculty Affairs notifies the Department Chair/Division Chief/Program Leader/Supervisor that the Faculty Annual Assignment and Evaluation process is beginning and provides a timetable, the forms, and the procedures for completing the process. Creating the Evaluation Document
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Once the Department creates the A&E form, copies of the evaluation form for each faculty member should be printed by the Department from the SharePoint site. One copy should be given to the faculty member to complete the self-evaluation portion and another should be provided to the Department APT Committee to complete. The work of the APT Committee is conducted concurrently with the meetings between the Chair and faculty members. Evaluations completed by the faculty member and APT Committee should be returned to the Chair's office and the data loaded to the document created in the SharePoint Evaluation site for that faculty member. Faculty Affairs suggests that this occur towards the beginning of the evaluation process so that it can be completed prior to the Chair’s evaluation meeting with the faculty member. The supervisor meets with the faculty member once the self-evaluation portion of the Evaluation is completed. The faculty member should provide an updated curriculum vita to the Chair/Division Chief/Program Leader/Supervisor during the evaluation conference. Departmental APT Committees review and provide input regarding progress toward tenure for all faculty on tenure-earning appointments and progress toward promotion for all Assistant Professors and Associate Professors. After determining their evaluation score for each faculty member, the APT Committee returns the form(s) to the Chair’s office to be loaded into the SharePoint site. The Chair/Division Chief/Program Leader/Supervisor meets with each faculty member to discuss the evaluation along with the assignment/objectives proposed for the upcoming fiscal year. After the evaluation rating is set, the Department loads this information into the SharePoint Evaluation site.
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In consideration of the minimum efforts percentages established by the AIMS initiative, Faculty should identify proposed assignment/objectives for the upcoming fiscal year and correlate all parts of their proposed assignment to the appropriate percentages of effort required by AIMS, i.e., Teaching/Instruction (5% of effort), Research/Scholarly Activity (5% of effort), Service (3% of effort), Administration, Clinical Care (w/o students and house staff), or Professional Development (2% of effort). Criteria set out in the Morsani College of Medicine Appointment, Promotion and Tenure (APT) Guidelines for assessing meritorious and outstanding accomplishment in scholarly activity, teaching and service are a useful guide in establishing the assignment, goals and objectives for each faculty member. A clear and precise description of the proposed assignment/objective should be provided to each faculty member. Requests for additional resources or training required to achieve any assignment/performance goals for the upcoming fiscal year should be discussed and included here. If there is a material change (5% or greater) in assignment for any category during the year, an update must be completed by December 15 and May 1, as appropriate.
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Evaluation and assignment meetings with each faculty member must be completed and finalized, with supervisor and APT ratings loaded to the SharePoint site by December 11th when the SharePoint Evaluation site will be closed to Departments.
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Faculty Affairs anticipates that the supervisor and faculty member will discuss the (1) level of performance during the previous year, (2) assignment and expected outcomes for the upcoming fiscal year, (3) progress toward tenure and/or promotion (if applicable), (4) professional development plans to support the desired outcomes, and (5) finalize the Assignment Summary form identifying overall percentages of effort for the upcoming fiscal year. Retain completed and signed original documents in the departmental Personnel files. Faculty Affairs does not maintain hard copies of these records.
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Upon completion of the annual process, the department Chair submits to the Office of Faculty Affairs a signed certification or email that the assignment and conference for each faculty member within his/her department was completed in accordance with this policy. Submit the certification no later than December 18.
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Vice Deans will begin their evaluations by November 19th. The Vice Deans will complete their reviews and load their ratings for each faculty member into the SharePoint Evaluation site by November 26th. | |||||
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i The Annual Evaluation form provided on the SharePoint Evaluation site as part of AIMS must be completed. ii The forms reflect implementation of the criteria established as part of the AIMS initiative. | |||||
Return to Morsani College of Medicine Faculty Information Site