After the documents are completed by the chair and faculty member, the faculty member receives a signed copy of all of the documents and the signed originals are maintained in the department personnel files. This copy only needs to have the faculty member's self evaluation and Chair/Division Chief/Program Leader/Supervisor's evaluation scores filled in the Annual Evaluation worksheet.The department files should be available for audit by Internal, College, Federal, SACS, or other auditors, upon request.
Faculty Affairs suggests keeping a digital copy of the Excel document for the Ranked Faculty to make updating the percentage effort on the Assignment Summary form easier at the beginning of each semester.
It is the department's responsibility to condense the available faculty, department, chair, and EVU, R2VU, and wRVU evaluation information into one Excel document for each faculty member.
The department is to provide an aggregate spreadsheet to Faculty Affairs of each core faculty member's Total Bonus score by the date indicated on the Timeline.