How to Keep Your Aid: Satisfactory Academic Progress (SAP) for Financial Aid Recipients
SAP is reviewed for medical students at the end of each academic year. Student’s academic standings must be Review by the Academic Performance Review Committee (APRC) before the Office of Student Financial Aid can finalize a SAP review. If aid eligibility will be impacted students will be notified via email from the office of financial aid. SAP requirements apply to all students as one determinant of eligibility for financial aid and include three components:
Because several terms of the medical school curriculum will not yield a GPA (as courses may be graded pass/fail), the concept of promotion to the next year will be used to determine whether a student has made sufficient qualitative progress for financial aid purposes. Any student who does not promote to the subsequent year automatically is not making satisfactory progress and is therefore ineligible for further financial aid disbursements. Therefore, any student who requires review by the APRC is not making SAP and not eligible for further aid. Once the ARPC has reviewed the student’s situation and made a determination, the following rules apply:
Qualitative SAP component is dependent upon the ARPC rulings, and therefore cannot be appealed to the Office of Financial Aid.
At the end of each academic year, the number of attempted credits or courses divided by the number of successfully completed credits or courses must be at least 67%. If a student’s pace of completion is below this threshold, the student is not making SAP and is not eligible for further financial aid. In the unlikely event that a medical student is allowed by the ARPC to promote and continue attendance after having not met this threshold, the student must appeal to the Office of Financial Aid for continued aid eligibility. (See Appeals section below)
A student must complete all requirements of the MD degree for graduation within six years from the date of the first day of Year 1 classes. An exception (e.g., qualifying leaves of absence, students pursuing an additional degree or research) may be made on a case by case basis by the APRC. Under ordinary circumstances, a student must be eligible for promotion to Year 3 of the curriculum within four academic years from the start of Year 1 classes to allow sufficient time to complete the curriculum in six years. Students unable to meet these time limitations are subject to immediate suspension of financial aid. Federal regulations requires that a student becomes ineligible for financial aid as soon as it is no longer mathematically possible for them to graduate within the maximum time frame. Students who are notified that they are ineligible due to maximum time frame must appeal to the Office of Financial Aid for continued aid disbursements. (See Appeals section below)
Students who have extenuating circumstances that have contributed to their failure to maintain SAP may petition their status by completing a SAP appeal. The written appeal should be submitted to the USF Health Financial Aid Office. The written appeal must be submitted within 10 business days, from receipt of the deficit SAP status notification.
A response by the financial aid office will be provided to the student within 10 business days of appeal receipt.
As required by the US Department of Education, submitted appeals should include:
An approved appeal will permit the student to receive financial aid for one payment period. At the end of this payment period academic progression will be re-evaluated, and the student must be demonstrating satisfactory academic progress. Any student who is unable to demonstrate satisfactory academic progression will be placed on Financial Aid Suspension and will be ineligible to receive financial aid.