Meet with and obtain support for proposed international travel plans by the organization’s USF Faculty Advisor(s) and discuss travel plans with your international programs office.

Click to complete the online Student - Related Travel Group Proposal

Click to download the EAO Student Organization Travel Form

Click to download the Final Participant Form

Student Organizations Travel Registration Deadline Dates

Online Group Program Proposals

EAO Student Organization Travel Form

90 days prior to departure date

Final Participant Form

All Traveler Application completed

45 days prior to departure date


  • High-risk destinations will require a thorough review and approval by the USF World Global Risk Assessment Committee.  A high risk destination is any country for which the U.S Department of State has issued a travel warning/alert.  Check the travel risk status here.

  • Once the group proposal is completed and reviewed by USF Health International, the program leader will receive a unique student registration program link which shall be provided to all student participants to register for travel.


  • Program Leader Application- at least one individual (either USF faculty, staff or student) must be designated as the group program leader and complete one of the following applications as appropriate
  • Student Participant Application- all USF student participants must register via the unique program application link provided by the program leader.
    • Currently distributed links are also posted under group programs on the USF Health Portal homepage.

  • Associate Traveler Application- to be completed by any additional faculty, staff, medical resident, post-doc and any non-USF participant

Please note travel applications for all health program participants are due 45 days prior to departure date.

  • Orientation Requirements for Associate Travelers and Student Leaders (which includes all faculty, staff, residents, post-docs and any non-USF participant)
    1. USF System Clery Act Training (CSA) - required for all student group leaders and associate travelers participating in a university-related travel program as dictated by USF Policy, Florida Law and Federal Law. Review attachment for further details.
      • To register- Log onto http://my.usf.edu. Under Business Systems, select GEMS Self Service. At the main menu (top left of screen) select Self Service > Learning and Development> Request Training Enrollment. Search by Course Name: CSA Orientation-Online Trng and View Available Sessions. (Hint: Search "CSA")
    2. Title IX Responsible Employee Training (RE) - required for all student group leaders and associate travelers participating in a university-related travel program as dictated by USF Policy, Florida Law and Federal Law. Review attachment for further details.
      • To register- Log onto http://my.usf.edu. Under Business Systems, select GEMS Self Service. At the main menu (top left of screen) select Self Service > Learning and Development> Request Training Enrollment. Search by Course Name: Title IX Responsible Empl Trng and View Available Sessions. (Hint: Search "Title")
        If a suitable date and time is unavailable, please contact tinadinh@usf.edu
    3. Complete the International Risk and Security Orientation (IRSO) - (required completion of the full length, face-to-face session once every 2 years; online refresher acceptable on off years)
      • To register- Log onto http://my.usf.edu. Under Business Systems, select GEMS Self Service. At the main menu (top left of screen) select Self Service > Learning and Development> Request Training Enrollment. Search by Course Name: EAO Risk & Security Orientation and View Available Sessions.
        If a suitable date and time is unavailable, please contact tinadinh@usf.edu
  • Student Participants - are required to complete the online USF Health Student Pre-departure orientation course via CANVAS.
    1. Student participants will receive an email invitation to join the online CANVAS course within 5-10 business days of initiating online travel application.
  • Non-USF trip participants - contact tinadinh@usf.edu for details on how to register for Pre-departure orientation requirements

USF Health students, residents and faculty are provided international professional liability coverage through the USF Self-Insurance Program* at no cost. To enroll for this coverage, each participant must complete the appropriate form below:

*USF Self-Insurance Program 

Each USF student, resident and/or faculty member is provided professional liability coverage through the USF Self-Insurance Program in the amount of $200,000 per claim/$300,000 per occurrence (with any additional coverage, if desired, to be purchased by the individual).  Providers not employed by USF and students not enrolled in a USF Health Sciences Center college have no professional liability coverage under the USF Self-Insurance Program. 

Trip leaders are required to organize and conduct a program-specific travel and safety pre-departure orientation with all group participants before departure (recommended to be completed within 1 week of travel departure date).  Trip leader shall review detailed program itinerary, accommodation and transportation details, safety precautions, participant expectations and important in-country and group contact information.
  • Enrollment for the university’s medical and evacuation insurance does not provide coverage outside of the dates of the university-related travel program. Those who plan to travel independently, either in advance of the program or after the program ends, must independently ensure that they have insurance coverage valid outside the U.S. and travel at their own risk. The university’s insurance provider (UHCG) offers students and their dependents, travelling on their own time, before or after program dates, to purchase travel medical and evacuation coverage, by calling the enrollment center 1.800.732.5309 and reference the USF ID #: 902591831. The daily rate is $1.46 for Students, $2.34 for Employees, and $2.69 for Dependents (Dependents can only extend when they are being accompanied by a Student/Employee). Review the UCHG- USF Policy and FAQ.

  • The university’s medical & evacuation insurance does not include trip cancellation coverage or travel insurance (theft, costs due to delays in travel time, etc.), or pre-existing conditions. If you are concerned about travel insurance coverage, you are advised to seek travel insurance coverage through your own carrier. 

It is strongly recommended that travelers follow the Centers for Disease Control and Prevention (CDC)'s travel guidelines regarding prophylaxis and vaccinations for their travel destination(s). Visit the CDC's website for country specific travel health information. We also recommend that you make an appointment with Student Health Services to discuss the health conditions and how you can best prepare for them. Contact Student Health Services Travel Clinic for an appointment.
  • Obtain printed Emergency Cards from the USF Health International Travel Coordinator.

  • It is recommended to distribute this to students no more than 2 weeks prior to departure.

  • Note the emergency phone number as well as those of your in-country and home emergency contacts in your cell phone which you will have in use while abroad