Conference Express Travel Registration

Please use the Express Travel Registration if you are:

  1. Attending or participating in a conference or symposium in an international location only. All other types of travel must go through the full travel application process
  2. Healthy and wish to waive a medical review

This application is not intended for travel to countries with high crime and/or high terrorist threats, as identified by the US State Department. For questions about whether your destination falls into a high-risk category or are unsure if your travel aligns with the criteria listed above, please contact


Registering will trigger the following:

  1. Enrollment in USF’s International Health and Evacuation Insurance.
  2. Access to 24/7 medical and security support through our international insurance provider
  3. Receipt of travel-related advisories when you register yourself in the Smart Traveler Enrollment Program (STEP) with the U.S. Department of State.
  4. Enrollment in an “Express Version” of our CANVAS Pre-Departure Orientation

Comprehensive International Medical and Evacuation Insurance:

USF’s Emergency Medical and Evacuation Insurance is paid for by USF Health and is mandatory for all travelers but only covers the dates of authorized travel. Travelers are highly encouraged to purchase the same coverage for independent travel outside the dates of authorized travel. You can access this information at Travel Processes for USF Health Students. The insurance provides 24/7 medical and emergency support for USF-registered travelers.

What you will need to get started:

  1. Your Travel Approval Form
  2. Your Travel Dates and Locations
  3. The contact information for your host or partner abroad (if you have one)
  4. Link to the conference website or a description of the activities
  5. Your personal address, phone and email at each destination (As Applicable)
  6. Your emergency contact’s address in the U.S., phone and email
  7. An electronic copy/photo or PDF of your airline tickets
  8. An electronic copy/photo of your Passport (and Visa if applicable) to upload.