Meet with and obtain support for proposed international travel plans by the organization’s USF Faculty Advisor(s) and discuss travel plans with your international programs office.
Student Organizations Travel Registration Deadline Dates
Online Group Program Proposals
EAO Student Organization Travel Form
90 days prior to departure date
Final Participant Form
All Traveler Application completed
45 days prior to departure date
High-risk destinations will require a thorough review and approval by the USF World Global Risk Assessment Committee. A high risk destination is any country for which the U.S Department of State has issued a travel warning/alert. Check the travel risk status here.
Once the group proposal is completed and reviewed by USF Health International, the program leader will receive a unique student registration program link which shall be provided to all student participants to register for travel.
Associate Traveler Application- to be completed by any additional
faculty, staff, medical resident, post-doc and any non-USF participant
Please note travel applications for all health program participants are due 45 days prior to departure date.
USF Health students, residents and faculty are provided international professional liability coverage through the USF Self-Insurance Program* at no cost. To enroll for this coverage, each participant must complete the appropriate form below:
Resident Form - Approval for Off-Site Rotations
Student enrollment - all student group participants will be enrolled as a group upon program leader submission of the USF Health Final Participant Form. Individual students need not complete an individual enrollment form
Each USF student, resident and/or faculty member is provided professional liability coverage through the USF Self-Insurance Program in the amount of $200,000 per claim/$300,000 per occurrence (with any additional coverage, if desired, to be purchased by the individual). Providers not employed by USF and students not enrolled in a USF Health Sciences Center college have no professional liability coverage under the USF Self-Insurance Program.
Enrollment for the university’s medical and evacuation insurance does not provide coverage outside of the dates of the university-related travel program. Those who plan to travel independently, either in advance of the program or after the program ends, must independently ensure that they have insurance coverage valid outside the U.S. and travel at their own risk. The university’s insurance provider (UHCG) offers students and their dependents, travelling on their own time, before or after program dates, to purchase travel medical and evacuation coverage, by calling the enrollment center 1.800.732.5309 and reference the USF ID #: 902591831. The daily rate is $1.46 for Students, $2.34 for Employees, and $2.69 for Dependents (Dependents can only extend when they are being accompanied by a Student/Employee). Review the UCHG- USF Policy and FAQ.
The university’s medical & evacuation insurance does not include trip cancellation coverage or travel insurance (theft, costs due to delays in travel time, etc.), or pre-existing conditions. If you are concerned about travel insurance coverage, you are advised to seek travel insurance coverage through your own carrier.
Obtain printed Emergency Cards from the USF Health International Travel Coordinator.
It is recommended to distribute this to students no more than 2 weeks prior to departure.
Note the emergency phone number as well as those of your in-country and home emergency contacts in your cell phone which you will have in use while abroad