USF Health Space Scheduling and Setup

MCOM+HI Auditorium Rendering

Meet the Team

Emily Meyer, MBA
Assistant Director

Heather Bush, MA
Room Reservation Manager

Jackie Bridges
Building Concierge Services Coordinator

Sarah Carter
Building Concierge Services Coordinator

Vanessa Jean-Poix
Operations Assistant

Kailey McCain
Operations Assistant

Raeann Meyerhoff
Operations Assistant

Jordyn Miller
Operations Assistant

Kyle Nonnenmocher
Operations Assistant

 

 

Space Scheduling

USF Health’s online room reservation system--25Live--offers students, faculty and staff access to request a large inventory of classrooms, meeting rooms and event spaces. From a small staff meeting to a large-scale event, 25Live finds the right room for you!

Click the link below and see how easy it is to request a space at USF Health!

25Live Login, Resources, and Tutorials!


Space Setup

Shared Student Services provides wall, table, and chair setup for the following reconfigurable classrooms at USF Health:

North Tampa Downtown MCOM+HI
Auditoriums: All classrooms with the exception of
MDA 1209, MDN 1096, & MDL 1003 the Experiential Learning Lab. For
Group Learning (GL) Classrooms: assistance with the ELL, contact
(MDL 1028-1038) Dawn Schocken: schocken@usf.edu

In order to provide the highest quality service, we ask that 25Live room reservations be made at least 24 hours in advance to allow the Classroom Setup Team to schedule accordingly. Classrooms may require anywhere from 10 minutes to 2 hours of set up time, depending on size and configuration.

*Please note: The Classroom Setup Team is not responsible for AV/IT setup.

Downtown MCOM+HI: If you have additional requests or notes to make about your reservation, please email Building Concierge Services at HealthBCS@usf.edu. Please note: additional services such as event services, stage setup, and catering are NOT offered by BCS.


After Hours Setup

  • Operating Hours for the service are Mon - Fri 8:00 a.m. - 5:00 p.m.
  • Room setup outside of these hours will be the responsibility of the event host
  • North Tampa campus Reconfigurable Walls Setup:
    • The key and crank which operate the mobile walls can be checked out at the Front Desk of the WELL from 7:00 a.m. - 5:00 p.m., and returned to the drop box located at the Front Desk.
    • Anyone operating the reconfigurable walls must successfully complete an online training module prior to checking out the key or crank. The online tutorial may be completed at the Front Desk at time of pick up or through the online module at https://tinyurl.com/walltutorial. If completing the tutorial at time of pick up, please arrive at the Front Desk 10-15 minutes before your scheduled event time.
    • Key and crank must be returned immediately upon setup completion.
  • MDD Reconfigurable Walls Setup:
    • The events team has a key to operate the mobile walls. If the crank is needed for a room separation, please contact Dawn Schocken.
    • Reconfigurable walls at MDD must be operated by the Classroom Setup Team, Events Team, or Facilities.

Reservation Guidelines

For Room Reservations on the North Tampa campus:

  • If you would like a room divided, book in sections (e.g. MDA 1209A, 1209B, 1209C)
  • If you would like a room combined, book as a whole (e.g. MDA 1209)
  • If there is any confusion over whether or not what's booked in 25Live accurately reflects your needs, please reach out to usfhealthsss@usf.edu for clarification

For Room Reservations in MDD:

  • If you would like a room divided, book each section individually (e.g. MDD 318, MDD 320)
  • If you would like a room combined, book combined (e.g. MDD 318 & 320 COMBINED)
  • If there is any confusion over whether or not what's booked in 25Live accurately reflects your needs, please reach out to HealthBCS@usf.edu for clarification

 


Contact Us

For setup requests, general inquiries, or concerns please email usfhealthsss@usf.edu for the North Tampa campus, or HealthBCS@usf.edu for Downtown MCOM+HI.

NORTH TAMPA

For IMMEDIATE ASSISTANCE with classroom setup, TEXT our Help Line: 813-333-5601.

MCOM+HI

For IMMEDIATE ASSISTANCE with classroom setup, TEXT our Help Line: 813-359-0090.

 

NEED AV or IT Support?

Email help@usf.edu in advance to request dedicated AV or IT support for your event.

OR

Press the help button on the room control panel to request immediate AV/IT assistance. Please note that wait times are dependent on ticket volume.

Room Configuration

NORTH TAMPA CAMPUS

All seating will be set to the standard configuration below (lecture style) unless otherwise requested.

Please reach out to usfhealthsss@usf.edu directly to request alternate seating arrangements. Please note: we may not be able to accommodate all requests. Requests will be approved according to team availability and the volume of setup for each day.

MCOM+HI BUILDING

NOW AVAILABLE! Select a unique room layout from within 25Live!

Follow this How-To guide to select pre-defined configurations within 25Live:

How to Select MDD Classroom Layouts in 25Live



Standardized Event Start & Stop Times

To successfully institute this service, anyone reserving these reconfigurable rooms must adhere to standardized start and stop times for their events which require all events to start on the hour or half hour, and end on the: 20 or: 50 minute mark. This will allow for a ten minute transition time for our Classroom Set Up staff to raise or lower walls, and set up tables and chairs to the standard layout for each reconfigurable room. 

If you have selected an alternate layout for a room at MDD (by following the instructions above), please book the appropriate setup and teardown in your reservation. Minimum standard setup times are listed by room capacity below:

  • Auditorium: min. 4 hours
  • 100-person classrooms: min. 1 hour
  • 50-person classrooms: min. 30 minutes
  • SGL: min. 10 minutes