Human Resources

COPH Employment Procedures

The University of South Florida offers specific positions based on the unit needs. Below are the job classifications and web links with detailed information. USF offers employment in the following categories:
  • Administration & Staff

    Hiring authority submits the request to COPH HR to advertise a position. Request should include:

    • Approved funding plan
    • Approved position description including position number
    • Contact information
    • Posting Location: All positions post to the USF web site; units are encouraged to also advertise in an external source to encourage a diverse applicant pool
    • Position Vacancy Announcement: Will be completed by COPH HR upon receipt of the above request.
    • Positions are to be posted on the USF web site for at least one week to 14 days or Open Until Filled. The web site is updated daily.
    • All applicants must submit their applications directly through the USF Career Portal:
    • Upon closing of the advertisement period the position will be removed from the USF web site, main campus HR will “qualify” the applicant pool based on the minimum and preferred qualifications in the advertisement. Once this step is completed, main campus HR will contact the COPH HR team
    • The COPH HR team will contact the Hiring authority for the next steps
  • Faculty

    To advertise for any faculty vacancy, the Hiring Authority must prepare a search plan to submit to Health Office of Faculty Affairs.

    • COPH Office of Faculty Affairs will offer assistance in the development and review of the search plan. For more information on the policies and processes related to Faculty searches, please see the Faculty Affairs web site:
    • Applications will be submitted through the USF Career Portal:
    • The Hiring Authority will work with COPH Office of Faculty Affairs and the COPH EEO liaison to certify the applicant pool prior to the start of the interview process.

    For additional information please contact June Lake @ 813-974-8861 or

  • Non-Student Temporary

    Hiring authority submits request to COPH HR to advertise the position. Request should include:

    • Job title
    • Job description
    • Funding Source
    • Anticipated Hiring Salary
    • Anticipated Start and End Dates
    • Contact Information, including email address
    • Non-Student OPS opportunities must be advertised for a minimum of five business days. The Non-Student OPS position can be advertised through the COPH list serve and/or the USF web site. The USF web site is updated daily.

    Anticipated start dates should be realistically planned. The time period should include the minimum of the five day advertisement period, time to review applications/resumes and time needed to complete hiring paperwork. All COPH hiring will occur with the start of a pay period. Requests must be submitted by the COPH deadline date to guarantee that the appointment will start on time.

  • Student Temporary

    • Departments will advertise their Student OPS position on the Student list serve
    • Once they have selected their candidates they will contact the COPH HR team for further assistance

    For additional information please contact the COPH HR Team.

  • Timelines to Consider

    Due to the various types of appointments and associated timelines; please contact the COPH HR Team for specific deadlines affecting new hires, payments, ending appointments and other actions.


To ensure that the College attracts a diverse, qualified pool of potential employees, all job opportunities must be advertised. This includes all salaried positions (Administration, Faculty & Staff) as well as all OPS opportunities (including GA’s, hourly student assistants, and other OPS positions). The only exceptions to this policy are:

  • Individual is identified by name in a grant or contract
  • Individual is continuing an existing appointment

Waiver of the advertising requirement and use of the visiting modifier should be limited to special circumstances. Any appointment with the visiting modifier requires approval of the Dean in advance. Requirements for advertising the job opportunity differ by employment type.

Due to the various types of appointments and associated timelines; please contact the COPH HR Team for specific deadlines affecting new hires, payments, ending appointments and other actions.

H-1 or J-1 Visa - A COMPARISON

  H-1B J-1 Scholar
Can an H-1B or a J-1 Visa Holder work at an off campus location and be paid?
  • Can only work under USF’s sponsorship.
  • Other company or institution may file concurrent H-1B upon approval from the Office of Postdoctoral affairs due to the full-time commitment required from postdoctoral scholars.
  • If research is collaborative between USF and other Institution, the scholar may work after getting approval from the post-doctoral office .
  • Work beyond the scope of the postdoctoral appointment, or incidental activity, must first be approved by the Office of Postdoctoral Affairs and Bechtel International Center. This typical in case of short consulting opportunities.
Can an H-1B or J-1 Visa Holder at Stanford easily move to another institution?
  • Since the H-1 is an employer-sponsored visa, the new institution would have to file a new H-1B petition.
  • If the new institution/employer is subject to the H-1B cap, it may delay the petition for several months.
  • J-1 holders may change sponsors in the same J-1 category with the approval of both sponsors. There is relative ease of transfer to another J-1 position at a different university.
  • Cannot change immigration status to H-1B if the 2-year home rule applies.
What are the University obligations?
  • Prevailing Wage
  • Public Access File
  • Early Departure - return airfare home if terminated early
  • Any substantive changes to terms of duties or responsibilities require amendment with USCIS ( and possibly a different prevailing wage determination)
  • Confirming the physical presence of the J-1 holder on campus. Arrival verification.
  • Offering some form of orientation information
  • Clear instructions on necessity health insurance for J-1 and any dependents
  • Other reporting requirements as determined by federal agencies
What are the Scholar’s Obligations?
  • Post-docs in H-1B status must not accept changes to the original appointment conditions (hours of work, salary, home department) without consulting with Office of Post-doctoral Affairs and Bechtel International Center
  • Current address must be entered in AXESS and be maintained at all times
  • If not receiving medical insurance through the USF postdoc plans, the scholar must maintain insurance levels according to the set requirements by the Department of the State
  • No 2-year home country requirement
  • Dual intent category: Immigrant/non-immigrant which permits sponsorship of Permanent Resident applications
  • Allows receipt of fellowships
  • Easier to manage in case the postdoc is engaged with project across institutions, or plans to move to a different institution
  • Ease of transfer to another university
  • Ability to lecture and consult
  • J-2s can apply for work permission
  • Can prolong the duration of Stay in the US if 2-year home country rule is waived as 5 years of J-1 status may be followed by 6 years in H-1B status
  • Fewer compliance and risk issues/liabilities
  • Undermines preparation for an independent research /faculty career: cannot compete for or receive fellowships at all, either at USF, nationally or from home country
  • H-4’s cannot work in the US
  • Costly, In both processing and possibly prevailing wage
  • Significant compliance requirement for the faculty sponsor