Student Affairs

Policies and Procedures

  • Technical Standards for Admission, Academic Progression and Graduation

    Medical education requires that the accumulation of scientific knowledge be accompanied by the simultaneous acquisition of skills, professional attitudes and behavior. Medical school faculties have a responsibility to society to matriculate and graduate the best possible physicians. Thus, admission to medical school has been offered to those who present the highest qualifications for the study and practice of medicine. Technical standards presented in this document are prerequisite, non-academic requirements for admission, progression and graduation from the University of South Florida Morsani College of Medicine. Definition of technical standards is required for the accreditation of U.S. medical schools by the Liaison Committee on Medical Education (LCME). All required courses in the curriculum are designed to develop the essential skills necessary to become a competent physician.

    For more information, please click: Technical Standards for Admission, Academic Progression and Graduation

  • Attendance Guidelines

    Students are strongly encouraged to attend all scheduled hours of instruction. Mandatory sessions and participation requirements in basic science and clinical science courses are determined by the course or clerkship directors. Recognizing that situations arise which require students to miss time from their course/clinical responsibilities, the procedures presented below must be followed when absence is necessary.

    For more information, please click:  Attendance Guidelines

  • Academic Policies and Procedures

    The faculty and director(s) of each course/clerkship (for simplicity the term course will be inclusive of courses and clerkships) define the criteria for acceptable academic performance in that course. Evaluation of academic performance may include (but is not necessarily limited to) measuring the student’s knowledge, measuring how the student applies such knowledge to specific problems, evaluating the judgment that a student employs in solving problems, as well as assessing the quality of the student’s psychomotor skills, professional conduct, ethical behavior and interpersonal communication with medical colleagues, patients and patients' families.  Students are evaluated based on course objectives, which are in alignment with the MCOM program objectives.  Student performance in all courses will be summarized by the assignment of grades of H, PC, P, F, R, I, S, or U (also see GradeDetermination).  Students should refer to the course syllabus for details of grading. 

    For more information, please click: Academic Policies and Procedures

  • Student Advancement Procedures and Due Process

    Academic Performance Review Committee (APRC)

    The following defines the composition, purpose, and the rules and guidelines under which the APRC carries out its responsibilities.

    The APRC will review the academic and clinical performance of each medical student and will make a determination regarding advancement, dismissal, readmission and graduation. It also acts directly to place students on probation and to design and approve remediation for academic deficiencies.


    • The APRC is chaired by the Vice Dean for Educational Affairs, or his/her designee
    • Thirteen voting members will be selected for one-year terms. All course/clerkship director members should have a voting role during any two- to three-year cycle
    • Voting member composition:

    One (1) Year 1 Course Director, One (1) Year 2 Course Director, Assistant Dean for Preclinical Curriculum, Two (2) Year 3 Clerkship Directors from USF-Tampa, One (1) Year 3 Clerkship Director from USF-Lehigh Valley, , Assistant Dean for Clinical Curriculum, Chair of the Clerkship Council from USF-Lehigh Valley, One (1) SELECT program Course Director, Three (3) non-course/clerkship director faculty members from USF-Tampa, and One (1) non-course/clerkship director faculty member from USF-Lehigh Valley.

    For more information, please click: Student Advancement Procedures and Due Process

  • Academic Advising and Assistance

    The MCOM Career Advising program aligns itself with the AAMC Careers in Medicine program. Students can contact the Career Advising office for assistance at any time. The Career Advising Director is James Mayer, MD (813-974-7865). Students entering MCOM are assigned to one of nine Collegia which are led by one or more faculty members (Collegium Directors/Career Advisors). Students are expected to meet individually or as a collegium at least twice annually with their Collegium Director/Career Advisor. Meetings are documented within Archivum. The Career Advising program progresses through focused steps and self-assessments: MS1-Understanding Yourself, MS2-Exploring Options, MS3-Choosing a Specialty, MS4-Preparing for Residency.

    For more information, please click: Academic Advising and Assistance

  • Non-Academic Grievance Process

    MCOM is committed to sustaining a respectful learning environment free of discrimination, harassment and retribution as provided by Federal and State Statutes and University Regulations and Policies. The substance of a student grievance or complaint determines if referral to the appropriate responsible office is required for equitable and fair resolve.

    For more information, please click: Non-Academic Grievance Process

  • Student Mistreatment and Abuse

    USF regulations and reporting requirements specific to student mistreatment and abuse are referenced below. A complete index for Regulations and Policies may be accessed here.


    Bullying is defined by the American Medical Association (AMA) as a pattern of repeated aggression with deliberate intent to harm or disturb a victim despite apparent victim distress and a real or perceived imbalance of power (e.g., due to age, strength, size, social status). Bullying is professional misconduct and is a violation of academic standards subject to sanction by USF Student Code of Conduct (USF Regulation 6.0021).

    For more information, please click: Student Mistreatment and Abuse

  • Chemical Dependency

    Students who are identified as having a chemical dependency are referred to the HELPS Program for consultation and then referred to the Florida Professional Resources Network (PRN). Successful entry into and treatment via this program will result in no additional action against the student. Should a student be dismissed by the PRN for non-compliance, this information will be provided to the APRC for consideration and may result in dismissal from the MD program.


  • Background Investigation and Drug Screening

    In order to complete the MD educational program, students are expected to train at numerous clinical affiliate sites. Drug screens and updated background investigations may be required by certain clinical affiliates in order to train at that site. Further, drug screening policies at each affiliate may require random drug testing or drug testing in the event of suspicion of drug use. Affiliate sites may prohibit individuals with adverse findings from training in their facilities. Students enrolled in MCOM must comply with the drug screening requirements of the clinical affiliate sites or students will be ineligible to participate in clinical experiences required by the MCOM educational program. The decision regarding student ability to observe or train at a site will be made by the respective site. Failure to comply with drug screening requirements may prevent the student from completing their educational program.

    For more information, please click: Background Investigation and Drug Screening

  • Professional Dress Guidelines

    As representatives of the medical profession, all medical students at MCOM are expected to maintain an image that inspires credibility, trust, respect, and confidence in one’s colleagues and patients. Appropriate dress is also essential to enhance patient safety in the clinical setting.

    When students are assigned to clinical activities in any of MCOM’s participating institutions, they should consider themselves as representatives of MCOM. Attire and behavior should promote a positive impression for the individual student, the specific course, and the institution. In addition to the guidelines outlined below, certain departments and some affiliate clinical institutions may require alternate dress guidelines, which must be followed. These requirements typically will be included in written course materials, but if any doubt exists, it is the responsibility of the student to inquire. The following are expectations concerning appropriate dress and personal appearance.

    For more information, please click: Professional Dress Guidelines