Faculty Recruitment & Appointment Process

If you have any questions on the process, reference the Careers@USF Department User Guide or contact Ly Nguyen-Miranda, 974-7728, or Myrna Lugo, 974-3119.  

Foreign Nationals & Visiting Scholars

If the candidate is a foreign national or visiting scholar, the department is responsible for completing the H1-B or J-1 Applications with International Student & Scholar Services.

  • Letter of Offer


    The Department submits the Clinical Request to Appoint or Basic Science Request to Appoint form to the USF Health Office of Faculty Affairs (via the Recruitment SharePoint site) for a Letter of Offer to be created and sent to the selected candidate.
    • If Clinical Appointment, the Letter of Offer must be received by Faculty Affairs BEFORE preliminary Credentialing can occur

    Documents sent with the Letter of Offer:

    For Clinical Appointments the following documents are included in the packet with the Letter of Offer:

    Attachments to Accompany the Request to Appoint Form:
    • Approved Rank Request
      • Assistant Professor or Below
        • Core Faculty require a Letter of Recommendation from the Department Chair
        • 3 Letters of Recommendation
      • Associate Professor/Professor
        • Core Faculty require a Letter of Recommendation from the Department Chair
        • 5 Letters of Recommendation
        • Tenure Credit Transfer/Documentation of Prior Tenure Status
    • Original or Notarized Copy of Official transcripts for all graduate coursework completed for certification of the highest level of degree.

  • Clinical Faculty Onboarding


    When recruiting a Clinical Physician, the Chair and/or Department Administrator will discuss the Florida Board of Medicine's Florida Medical Licensure Requirements, DEA fee-exempt status, credentialing, and the hospital privileging process with the finalist.

    Department Responsibilities include:

    Providing the recruit a USF Physicians Group (USFPG) Clinical Credentialing Application AND all other applicable hospital privileging packets needed

    Informing recruit that a letter of offer will be issued only after the OFA receives the following:

    • Letters of Recommendation (3 or 5 depending upon rank)
    • Chair letter of support
    • Request to Appoint (RTA) or Appointment Status Form (ASF)
    • Transcripts (2 sets) all graduate coursework completed for certification of the highest level of degree, sent directly to:
      Jenitz Santos-Prado
      Faculty Services Administrator
      Faculty Affairs | USF Health
      University of South Florida
      12901 Bruce B. Downs Blvd., MDC53
      Tampa, Florida 33612

    Processing and tracking forms for clinical appointment:

    Office of Faculty Affairs Responsibilities include:

    Office of Faculty Affairs sends out the Letter of Offer & Restrictive Covenant (if applicable) from the USF Health VP/Dean's office by e-mail and FedEx.

    Schedules Onboarding/RightStart meetings for new faculty, includes the following:

    • USF and USFPG Benefits
    • Employee Health follow-up appointment (if needed)
    • Meaningful Use and Proxy Designation
    • Professional (Billing) Integrity Orientation
    • USF Quality Safety and Risk Management Reporting
    • USF Self-Insurance Program
    • White Coat Photo
    • IT assistance (if needed)

    Assists with the following:

    • USF Health e-mail
    • NetID
    • USF ID Card
    • Temporary 2-week Parking Permit instructions (main campus only)

  • RightStart @ USF Health Faculty Affairs


    All faculty new hires (including Adjunct) will be processed by the Office of Faculty Affairs. The departments must schedule the new hire for a RightStart appointment 3 days before their first date of employment  (start date)during the hours of 8:30 am and 4:30 pm. Clinical Faculty completes this during the onboarding process.

    New employees will report directly to the Office of Faculty Affairs at their scheduled appointment time between 8:30 am and 4:30 pm.

    New hires will need to bring the proper form of (unexpired) ID:

    • Example = US passport –or- Driver’s License AND Social Security Card (refer to HR Website)

    An informational e-mail (sent as a .zip file) will be sent to new faculty with information on GEMS Self-Service, Direct Deposit enrollment USF payroll schedule, main campus parking, etc.

    Benefits to the Department: The Department is relieved of setting up Orientation sessions for new Employees (OFA schedules benefits orientation through USF Health Human Resources and USFPG Human Resources, as required, directly with the employee). The employee can request computer access through USF Health I/S once their appointment has been entered into GEMS within 2 business days of receipt of offer letter in Faculty Affairs.