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What is a PCard?
The USF PCard is a University of South Florida VISA credit card issued by Bank of America.
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Who is eligible to have a PCard?
PCards are for USF Faculty and Staff to purchase allowable items and/or travel for official University business. PCards cannot be issued to students. The issuance of a PCard to an OPS faculty or staff member requires specific approval from both the Dean of the College as well as the USF PCard office. If an OPS employee wishes to obtain a PCard, a memorandum should be submitted with the application providing a description of the business need necessitating that individual to have a PCard.
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How do I apply for a PCard?
To get a PCard you have to pass a test. The test is available on-line, and you can take it as many times as you want. The issuance of a PCard to an OPS faculty or staff member requires specific approval from both the Dean of the College as well as the USF PCard office. If an OPS employee wishes to obtain a PCard, a memorandum should be submitted with the application providing a description of the business need necessitating that individual to have a PCard.
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Who is my reconciler?
Sandy Miller or Faye Maciaszek
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What do I have to do when I make a charge?
A PCard works just like a regular credit card. It's fast and easy, no waiting for a purchase order number. Vendors are paid more quickly. There is still paperwork PCard participants have to maintain.
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What happens if I lose my receipt?
Contact the merchant and request a duplicate. Remember, receipts are required for monthly reconciliation. PCard privileges can be suspended or revoked if receipts are not available.
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Who do I contact if I have a question about a potential PCard charge?
Sandy Miller or Faye Maciaszek
- What do I do if I need to change either my monthly limit or single transaction limit (or both)?
The PCard holder must complete the USF PCard Limit Change Form (found under Forms above). Please include as much specific information as possible under the justification, including as much detail about the proposed expenditure amounts as possible. Submit the form to Faye Maciaszek where it will be routed for signatures. Most requests can be processed within 24 hours (or less), but you are encouraged to make any change requests as soon as you know you will need one.