Academic and Student Affairs > Academic Procedures

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The following academic procedures will assist you in processing the required paperwork needed to accomplish each request. Please follow the procedure properly in order to expedite your request quickly. All of the forms needed are on the forms page unless otherwise stated. Students should be aware of the information and policies in the USF Graduate and Undergraduate catalogs. The catalogs may be found at:

Grades and Academic Standards:

Incomplete Grades:

Missing Grades:

Change of Grade:

Incomplete or missing grades are the responsibility of the student. Upon completing all work required for the class, please contact the instructor to submit a change of grade form to the COPH Academic and Student Affairs Office. Only the faculty member can pick up a change of grade form.

Change of Advisor:

Download the COPH form Petition for Change of Advisor, Concentration Area, Department or Degree Program. Complete the top portion of the form and submit to COPH Academic and Student Affairs Office. The student will be notified by email once the change is approved. All forms will be processed during the semester processing dates established by the department.

Change of Concentration Area:

Download the COPH form Petition for Change of Advisor, Concentration Area, Department or Degree Program. Complete the top portion of the form and submit to COPH Academic and Student Affairs Office. The student will be notified by email once the change is approved. All forms will be processed during the semester processing dates established by the department.

Change of Degree Program:

Download the COPH form Petition for Change of Advisor, Concentration Area, Department or Degree Program. Complete the top portion of the form and submit to COPH Academic and Student Affairs Office. A USF Change of Degree Program form will be required also, this form is only available in the COPH Academic and Student Affairs Office. The student will be notified by email once the change is approved. All forms will be processed during the semester processing dates established by the department. Also see the USF Graduate Catalog: http://www.grad.usf.edu/policies_Sect4_full.php (change of program section).

Change of Department:

Download the COPH form Petition for Change of Advisor, Concentration Area, Department or Degree Program. Complete the top portion of the form and submit to COPH Academic and Student Affairs Office. The student will be notified by email once the change is approved. All forms will be processed during the semester processing dates established by the department.

Courses and Registration:


    Add a Course:

    Please see our staff to assist you during the first week of classes to add a course in the OASIS system. To petition to add a course after add/drop week the form required for this action is a USF Graduate Petition available in the COPH Academic and Student Affairs Office. Petitions submitted will take 2-3 weeks to process before a change in the OASIS system is noted.

    Contract Courses:

    These courses require additional paperwork in order to receive a registration permit. Please read this link . http://health.usf.edu/publichealth/academicaffairs/contractcourses.html information thoroughly as it will help you understand requirements and required paperwork. All courses are "S" Satisfactory or "U" Unsatisfactory grades only.

    Drop a Course / Withdraw:

    You can drop a course in the OASIS system up to the final drop date without academic penalty. See the COPH Schedule for dates. After the final drop date the form required for this action is a USF Graduate Petition available in the COPH Academic and Student Affairs Office. Please see our staff to assist you. Petitions submitted will take 2-3 weeks to process before a change in the OASIS system is noted.

    Delete a Course:

    The form required for this action is a USF Graduate Petition Delete Form available in the COPH Academic and Student Affairs Office. Only non-attended courses can be deleted. Please see our staff to assist you. Petitions submitted will take 2-3 weeks to process before a change in the OASIS system is noted.

    Exchange a Course:

    The form required for this action is a USF Graduate Petition available in the COPH Academic and Student Affairs Office. Please see our staff to assist you. Petitions submitted will take 2-3 weeks to process before a change in the OASIS system is noted.

    Late Registration:

    Two forms are required for this action a USF Registration Form & a Graduate Petition available in the COPH Academic and Student Affairs Office. This procedure replaces the normal OASIS registration. Students do not need to register again in OASIS. Please see our staff to assist you. Petitions submitted will take 2-3 weeks to process before a change in the OASIS system is noted.

Dissertation:

Please refer to the following documents:

Student Grievance Procedure:

Review USF Academic Grievance Policy at http://generalcounsel.usf.edu/policies-and-procedures/pdfs/policy-10-002.pdf

Thesis:

Please refer to the following documents:

Time Conflict:

A Time Conflict form is needed when a student has two classes in conflict and cannot complete their registration in OASIS. Complete the Time Conflict form, get the required signatures, and attach to the Registration Worksheet. Submit the forms to the COPH Academic and Student Affairs Office to receive a time conflict permit in order to register.

Transfer Credits:

Course Substitution Requirements for the Department of Epidemiology and Biostatistics Core Courses (Effective Spring 2010)

It is important that all COPH students have a solid foundation in the core courses of Epidemiology and Biostatistics. To transfer in courses taken elsewhere as substitutes for PHC 6000 (Epidemiology) or PHC 6050 (Biostatistics I) students must:
  1. Have received a grade of B or better in the course taken elsewhere as determined by official transcript.
  2. Submit, for departmental review, a syllabus from the course requested as substitute to ensure content covered is equal.
  3. If the course is considered by the department to be similar, students must take a multiple choice exam of PCH 6000 (Epidemiology) or PHC 6050 (Biostatistics) content, either through blackboard or in person.
  4. Successfully pass the exam with a score of B (80%) or higher in the first attempt. If the above requirements are satisfied, the previous course will be approved by the department. The student must submit the course substitution form to the department for signature. If any of the above requirements are not met, students must enroll in the core course(s) in the College of Public Health at USF.