The following academic procedures will assist you in processing the required paperwork needed to accomplish each request.  Please follow the procedure properly in order to expedite your request quickly.  All of the forms needed are on the forms page unless otherwise stated.

Change of Advisor: download the COPH form Petition for Change of Advisor, Concentration Area, Department or Degree Program.  Complete the top portion of the form and submit to COPH Academic and Student Affairs Office.  The student will be notified by email once the change is approved.  All forms will be processed during the semester processing dates established by the department. 

Change of Concentration Area: download the COPH form Petition for Change of Advisor, Concentration Area, Department or Degree Program.  Complete the top portion of the form and submit to COPH Academic and Student Affairs Office.  The student will be notified by email once the change is approved.  All forms will be processed during the semester processing dates established by the department.

Change of Degree Program: download the COPH form Petition for Change of Advisor, Concentration Area, Department or Degree Program.  Complete the top portion of the form and submit to COPH Academic and Student Affairs Office.  A USF Change of Degree Program form will be required also, this form is only available in the COPH Academic and Student Affairs Office.  The student will be notified by email once the change is approved.  All forms will be processed during the semester processing dates established by the department.  

Change of Department: download the COPH form Petition for Change of Advisor, Concentration Area, Department or Degree Program.  Complete the top portion of the form and submit to COPH Academic and Student Affairs Office.  The student will be notified by email once the change is approved.  All forms will be processed during the semester processing dates established by the department. 

Change of Grade: incomplete or missing grades are the responsibility of the student.  Please see the instructor to submit a change of grade form to the COPH Academic and Student Affairs Office.  Only the faculty member can pick up a change of grade form.

Faculty complete the following steps:

1.       Enter an "I" grade for the current semester final grade

2.       Upon students completion of required work see COPH Academic and Student Affairs Office to obtain a change of grade form.

Contract for Incomplete Grade: an "I" grade may be awarded at the discretion of the instructor only when the student is otherwise earning a passing grade and only if the incomplete is due to the omission or fault of the student. Fifty (50%) percent of coursework must be satisfactorily completed to be eligible for an incomplete grade. Students are to download the Contract for Incomplete Grades form.   The contract should include a description of the work to be completed, the date by which the work is to be submitted and should be approved and signed by the course instructor.  Until removed, the "I" is not computed in the grade point average.  If not removed after two terms (including summer), "I" grades will be converted to "IF" (Incomplete Fail) and will be computed into GPA until removed.  Students do not re-register for courses in which they are only completing previous course requirements to change an "I" grade.   If a student wants to audit a course for review in order to complete course requirements, full fees must be paid.  All "I" grades must be removed before approval is granted for comprehensive/or qualifying examination and graduation. Policy

Students complete the following steps -

1.       Download and complete the Contract for Incomplete Grades on the COPH forms page

2.       Get the required signatures

3.       Submit to the COPH Academic and Student Affairs Office

Dissertation: see the PhD Checklist to assist you.

Add a Course: please see our staff to assist you during the first week of classes to add a course in the OASIS system. To petition to add a course after add/drop week the form required for this action is a USF multi page Graduate Petition available in the COPH Academic and Student Affairs Office.  Please see our staff to assist you during the first week of classes only.  Petitions submitted will take 2-3 weeks to process before a change in the OASIS system is noted.

Drop a Course / Withdraw: you can drop a course in the OASIS system up to the final drop date without academic penalty see the COPH Schedule for dates.  After the final drop date the form required for this action is a USF multi page Graduate Petition available in the COPH Academic and Student Affairs Office.  Please see our staff to assist you.  Petitions submitted will take 2-3 weeks to process before a change in the OASIS system is noted.

Delete a Course: the form required for this action is a USF multi page Graduate Petition available in the COPH Academic and Student Affairs Office.  Only non-attended courses can be deleted.  Please see our staff to assist you.  Petitions submitted will take 2-3 weeks to process before a change in the OASIS system is noted. 

Exchange a Course: the form required for this action is a USF multi page Graduate Petition available in the COPH Academic and Student Affairs Office.  Please see our staff to assist you.  Petitions submitted will take 2-3 weeks to process before a change in the OASIS system is noted.

Late Registration: two forms are required for this action a USF Registration & a Graduate Petition available in the COPH Academic and Student Affairs Office.  This procedure replaces the normal OASIS registration.  Students do not need to register again in OASIS.  Please see our staff to assist you.  Petitions submitted will take 2-3 weeks to process before a change in the OASIS system is noted. 

Thesis: see the MSPH Checklist to assist you.

Time Conflict: a Time Conflict form is needed when a student has two classes in conflict and cannot complete their registration in OASIS.  Complete the Time Conflict form, get the required signatures, and attach to the Registration Worksheet.  Submit the forms to the COPH Academic and Student Affairs Office to receive a time conflict permit in order to register.

Transfer Credits: students who would like to transfer credits earned from USF or another accredited university will need to see the COPH Academic and Student Affairs staff for assistance.  Please read the information below prior to submitting your request:

§            Non-Degree Seeking Students:  only 12 credits taken as a non-degree student at the University of South Florida (USF) can be transferred into a program with grades of "B" or higher.  No transcript will be required for USF courses.

§            Degree Seeking Students: only 8 credits or 3 courses with grades of "B" or higher taken at another university can be transferred into your program per department/advisor approval.  An official transcript will be required unless on file in your COPH permanent record in the Academic and Student Affairs Office.

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