Business Office

USF Procurement Card (PCard) Overview

The USF P-Card is a University of South Florida VISA credit card issued by Bank of America. P-Cards are for full time USF staff and faculty to purchase allowable items and/or travel for official University business. P-Cards cannot be issued to students. P-Cards are issued to individual USF employees as approved by their Dean, Director or Department Chair.

IMPORTANT: All P-Card users must have a Reconciler and a back-up Reconciler to process P-Card transactions. Reconcilers handle electronic transactions and paper receipts and reports. Reconcilers are established within each department. If you are not sure if you have a Reconciler, check with your department fiscal staff. Reconcilers can be cardholders but must have a separate approver.

Charges to P-Cards are paid electronically, by the University. No more paper invoices to process! The cardholder is responsible for appropriate use of the P-Card but does not pay the bill.

For additional information, please visit USF PCard Home Page.

Requisitions/PO Overview

Purchase Requisition or Purchase Request is a document generated through FAST by a department to notify the purchasing department of items it needs to order, their quantity, and the time frame that will be given in the future. It may also contain the authorization to proceed with the purchase. It is also called Purchase Order Request. Please refer to Purchasing Services