Travel Processes for USF Health Faculty/ Staff Travelling on Business

The University of South Florida System has committed to a robust and comprehensive international health and evacuation insurance policy for all USF System international business travelers. There is no additional cost to travelers for this coverage. This policy provides coverage for health expenses, medical evacuation, and evacuation in case of political unrest and natural disaster.

A business traveler is anyone traveling on a USF sanctioned international experience, not accompanying students abroad. This includes faculty, staff, alumni, donors, contractors, colleagues from other institutions, and government officials participating on USF System sanctioned international business travel.

To obtain the USF Faculty & Staff medical and evacuation travel insurance benefit for business travel:

  1. Complete the electronic USF Travel Authorization Request (TAR) and have it approved in the FAST workflow by the Fiscal Approver and Supervisor before travel activities occur
    • If the estimated USF travel expense is zero, Travel Authorization may require to enter a minimum of $1 to complete the form
    • The policy will cover 100% of the costs for covered medical expenses up to $250,000 and evacuation coverage for situations involving natural disasters or civil unrest

  2. Create a member user account online with UnitedHealthcare Global
    • Visit www.uhcglobal.com to register and access important plan information
      • To register, Click member log-in and enter the UHCG Program ID Number (90227551). Detailed instructions here.
      • Review plan benefits and locate qualified providers and hospitals

    Note- online registration for each business traveler is only required once per year, between September 1 and August 31.

  3. Review important UHCG insurance documents and resources

Additional pre-departure travel recommendations for faculty on business:

  • Consider purchasing additional travel insurance
    • The USF Business travel insurance (provided by UHCG) only covers travelers for the dates of business travel as noted on the USF Travel Approval Request (TAR). For those who plan to travel independently, either in advance of the program or after the program ends, it is recommended to seek additional travel insurance coverage valid for the duration of the travel experience through your own carrier. Further, the UHCG Business travel insurance policy does not include trip cancellation coverage or travel insurance (theft, costs due to delays in travel time, etc.), or pre-existing conditions. Click here for more information.

  • Prophylaxis and Vaccinations: It is strongly recommended that faculty follow the Centers for Disease Control and Prevention (CDC)'s travel guidelines regarding prophylaxis and vaccinations for their travel destination(s). Please go the CDC's website for travel health information.

  • Review the USF Health Travel Resources

  • Record the USF 24/7 Emergency Phone Number +1-813-317-5815.
    • Should faculty encounter any issues or emergencies while abroad, or need assistance filing a claim with UHCG while abroad, contact the USF 24/7 travel assistance number: +1-813-317-5815.  The phone is maintained by the USF International Risk and Security Officer.
    • Print the USF Emergency Card or stop by USF Health International to pick up printed copy.

USF Health International Programs offices contact information:

USF Health International

Cristienn Joudaane, MBA, MS
Director of International Programs
WELL Building – MDA 1007
(813) 974-4003
cjoudaan@health.usf.edu

USF Health International

Tina Huynh
Program Assistant & Travel Coordinator
WELL Building – MDA 1020
(813) 974-4384
hhuynh@health.usf.edu

Morsani College of Medicine

Linman Li, MBA
Director, Asia Programs
17 Davis Bldg, Suite 412
(813) 844-8204
Lli1@health.usf.edu

College of Nursing

Constance Visovsky, PhD, RN
Associate Dean
WELL building-MDA 1002
(813) 974-3831
amirand2@health.usf.edu

College of Pharmacy

Umesh Jinwal, Ph.D.
Chair, International Committee
Byrd Institute, ALZ 308
(813) 396-0673
ujinwal@health.usf.edu

College of Public Health

Jesse Casanova, MS
Director, International Programs
WELL building – MDA 1006
(813) 974-4247
jcasanov@health.usf.edu