Resident/Fellow Processing

New Resident/Fellow Info/Forms

•   Direct Deposit Authorization Form

•    New Resident Appointment Form - This must to be done through GEMS 

•    New Resident Information Sheets

•    Policy on Resident Selection

•    Resident Current Contact Information

•    Schedule of Orientations and Certifications

•    Vendor Setup Form

•    W-4 Form (Employee's Withholding Allowance Certificate)

•    W-9 Form (Request for Taxpayer ID Number & Certification)

•    Foreign National Information (FINF) Forms: Cover Sheet Information; 

  Foreign National Information sheets   

Continuing Resident Appointment Form - This must be done through GEMS

VISA Information

• Questions regarding J-1 VISA or Permanent Resident Card - Contact Elaine Adams                        at (813) 844-7412. 

• ECFMG - Foreign Resident/Fellow Requirements or graduate from a Foreign Medical School

• GME Policy regarding acceptance of Foreign Residents/Fellows or graduates from a Foreign Medical School: College of Medicine policy for Selection of Residents

Resident Pay & Benefits

• Resident Salary Schedule

• Resident Benefits

• Pay Check Stubs

• Retirement Information:  Tax Sheltered Annuity 403(b); State of Florida Deferred Compensation (457)       

Resources for Residents

• Email Accounts & Information Technology

• Find Your TRN or License Number

• RAP

• RAP Newsletter

• Schimberg Medical Library

Certificates for Graduates

• Request a certificate

        Information to send:  Name wanted on certificate; Resident or Fellow in what Program and

        Subspecialty; dates - from and to.

 

Visiting Residents Information

If your department allows visiting residents to rotate in your area, then you will need to fill out the following forms below.  Also, REMEMBER GME must have 4 weeks lead time to process the paperwork if the visitor is from another Florida institution.  If the visitor is from outside Florida, then 6 weeks lead time is required.

Forms:

LETTER OF APPROVAL FOR VISITING RESIDENTS

Communicable Disease Prevention Certification

FLORIDA BOARD OF MEDICINE APPLICATION

 

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Administration Tools

 

Accreditation Council of Graduate Medical Education

• ACGME

ACGME Outcomes Project

• Six Core Competencies

• About the Project

• Assessment

• Toolbox

• Timeline

Education Funds

• Education Funds Process Instructions

Evaluation Tools

• Core Competency Evaluation Form  (completed by program director in December & June)  Downloadable PDF file CCE Form .

• Request Username & Password

• Duty Hours Reporting Form

• Graduate Medical Education Policies

• Housestaff Handbook

• Housestaff Contract

• Leave of Absence Request Form

• Letter of Agreement Template

• Map of USF - Tampa Campus

• USMLE Requirements

• Yearly Program Survey Checklist ( Word Format / PDF Format)

 

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Internal Reviews

• SWOT ANALYSIS 

• CORE COMPETENCY WORKSHEET

• Internal Review Schedule

An Internal Review is conducted for every ACGME Accredited Program at the mid-point between a program's site visits from the RRC.  When your program’s Internal Review is scheduled in the upcoming year, your Program Director will receive an email from Dr. Charles Brock (Chairman of IPRS Committee) 6 months before the Internal Review.   The Internal Review needs to be completed and the RRC report sent in during the month that is stated on the current Accredition Letter of the program.  You should post when this will occur so you and the Program Director can start working on the Review Materials 6 months before the Internal Review.

 

Three months before the Internal Review occurs, you will receive an email from the GME Office asking for 3 dates and times in the month that the Internal Review has to occur that your Program Director would like to schedule this 2-hour review.  Once GME has this information, they will send requests to the  Administrative Reviewers.  When one of them accepts to review the program, he/she will select one of the dates and times that has been requested by your Program Director.

 

Your Program Director and you will be emailed as to when the internal review will occur.  The GME Office will also secure a Program Director Reviewer and a Resident or Fellow Reviewer.  So the review committee will consist of 3 doctors.  The GME Office will inform you as to who these will be ahead of time.

 

You will need to secure a room for the Internal Review and notify the GME Office where it will take place.

 

In the mean time, you should be in the process of completing the review materials.

 

The Review Materials will consist of the forms (see links above) and other information that your program will provide, according to the initial email that is sent out to the program director 6 months before the internal review.  These forms plus the other information are put together and 4 copies are made and delivered 2 weeks before the internal review to the GME Office.  Four copies are required to be sent or delivered to the GME Office for distribution to the reviewers 2 weeks before it takes place.

 

Forms are:    Core Competency Worksheet  (This sheet helps you figure out how you measure your

                        program’s performance) You can check out more information about how to use this on the

                         ACGME website.  You must fill out this form.

 

                    SWOT (The program’s Strengths, Weaknesses, Opportunities development, Threats) You must

                        fill out this form.

 

                    Internal Review Summary Form – (For information ONLY of what will be covered – You

                        do not need to fill this out)

 

Program needs to also compile:    Updated PIF

                                                  Previous RRC Accreditation Letter

                                                  Program Requirements

                                                  Yearly Survey Checklist – printed out from online survey.

 

Any resident/fellow files may be inspected during the internal review.

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Misc. Info for Coordinators

• Affiliated Hospitals

• GME Calendar

• GME NEWSLETTERS

• Map of USF Health

• Minutes of Education Coordinator Meetings

• Program and Sub-specialty Contact Directory Listing

• Schimberg Medical Library

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