Progress Toward Tenure Review
Morsani College of Medicine Procedures
Revised February 2012
As required by the University Guidelines for Promotion and Tenure, all faculty in tenure-earning positions are expected to participate in a pre-tenure review.The mid-point is defined as "in the third year of tenure time earned." This Progress Toward Tenure Review will not be as extensive as the formal tenure review and will be based on the documents required below.
Current Morsani College of Medicine policy requires Department Chairpersons to include a progress toward tenure review as part of the annual evaluation for all faculty appointed to tenure-earning positions, regardless of full-time equivalency.
The more extensive, formalized pre-tenure review is conducted by the Department Chairperson and Departmental Appointment, Promotion, and Tenure Committees during the third year of tenure-earned time for faculty with tenure-earning appointments. Faculty members in less than 1.0 FTE tenure-earning positions who wish to apply for promotion at the end of five years of employment are encouraged to participate in this mid-point review in the third year of employment. The review addresses the performance reflected in annual assignments, including teaching, research/creative activity, and service, during the preceding tenure-earning years of employment, as well as overall performance and contributions in terms of progress towards meeting the criteria for tenure. Refer to Section 3.7(2) of the Morsani College of Medicine Appointment, Promotion and Tenure Guidelines.
The department chairperson will notify the faculty member that it is time to enter the Progress Toward Tenure Review Process. The individual faculty member will also receive written notification of eligibility for the review process from the Office of Faculty and Academic Affairs. Refer also to the Timetable.
When a faculty member is notified by his/her department chair or appropriate department administrator that they need to participate in the pre-tenure process, the faculty member will prepare a portfolio containing the following information:
- A brief self-evaluation of progress
- Copies of Assigned Faculty Duties for the entire tenure-earning period
- Copies of Annual Evaluations that include performance in teaching, research and scholarly activity and service
- Copies of student/peer evaluations of teaching
- Examples of teaching materials and scholarship
- Current CV
The formal completion of templates or forms is not required for this process. Once completed, the portfolio will be submitted to the department staff member responsible for coordinating the department APT Committee functions.
Department APT Committee
The department APT Committee will review each Progress Toward Tenure Review portfolio.The Committee Chairperson will prepare a narrative that is informative and encouraging to faculty who are making solid progress, instructional to faculty who may need to improve in selected areas of performance and cautionary to faculty where progress is significantly lacking.This narrative will be signed by the Committee Chairperson and placed in the portfolio and returned to the Department Chair for review with the candidate.
Under the policies and procedures of the Morsani College of Medicine, the faculty member may request that this mid-point review include the College Appointment, Promotion, and Tenure Committee.If this option is elected in addition to the Departmental Procedure, the portfolio will be submitted to the Office of Faculty and Academic Affairs for presentation to the College APT Committee.
College APT Committee
If a College level review is requested, the College APT Committee will review the Progress Toward Tenure Review portfolio.The portfolio must contain files for all six categories listed above, as well as the departmental committee narrative.
Portfolios submitted for College review must be prepared electronically and uploaded to SharePoint by designated department staff. Departments should contact the Office of Faculty and Academic Affairs to request SharePoint access by the deadline stated in the timetable (contact Patricia Barrett at 974-1334 or firstname.lastname@example.org).
The Committee Chairperson will prepare a narrative that is informative and encouraging to faculty who are making solid progress, instructional to faculty who may need to improve in selected areas of performance and cautionary to faculty where progress is significantly lacking.This narrative will be signed by the Committee Chairperson and added to the electronic portfolio.The electronic portfolio will then be submitted to the Dean of the Morsani College of Medicine.
Dean, Morsani College of Medicine
The Senior Executive Associate Dean for Faculty and Academic Affairs, on behalf of the Dean, will review each Progress Toward Tenure Review portfolio personally with the faculty member and prepare a constructive narrative that is given to the faculty member, as well as added to the electronic portfolio.
The purpose of meeting with the Senior Executive Associate Dean for Faculty and Academic Affairs is to provide further clarification, identification of mentors, or further advice as appropriate.
Department Chair/Division Chief
Once all of the reviews have been completed, the Department Chair/Division Chief will meet with the faculty member to review the recommendations made throughout the review process. The Department Chair/Division Chief will advise the faculty member of any areas that may be lacking that might preclude their being awarded tenure in their sixth year.