Faculty Recruitment and Appointment Process

If you have any questions on the process, reference the Careers@USF Department User Guide or contact Ly Nguyen-Miranda, 974-7728, or Myrna Lugo, 974-3119.

Foreign Nationals and Visiting Scholars

If the candidate is a foreign national or visiting scholar, the department is responsible for completing the H1-B or J-1 Applications with International Student & Scholar Services.

Submit all documents to Faculty Affairs for Dean's signature.

Faculty Recruitment

Letter of Offer

The Department submits the Clinical Request to Appoint or Basic Science Request to Appoint form to the USF Health Office of Faculty Affairs for a Letter of Offer to be created and sent to the selected candidate.

  • If Clinical Appointment, Preliminary Credentialing must be completed before the Letter of Offer is generated.

Attachments to Accompany the Request to Appoint Form:

  • Approved Rank Request
    • Assistant Professor or Below
    • Core Faculty require a Letter of Recommendation from the Department Chair
    • 3 Letters of Recommendation
    • Associate Professor/Professor
    • Core Faculty require a Letter of Recommendation from the Department Chair
    • 5 Letters of Recommendation
  • Tenure Credit Transfer/Documentation of Prior Tenure Status
  • Original or Notarized Copy of Official transcripts for all graduate coursework completed for certification of the highest level of degree.

Clinical Faculty Onboarding

When recruiting a Clinical Physician, the Chair and/or Department Administrator will discuss the Florida Board of Medicine's Florida Medical Licensure Requirements, DEA fee-exempt status, credentialing, and the hospital privileging process with the finalist.

Department Responsibilities include:

Providing the recruit a USF Physicians Group (USFPG) Clinical Credentialing Application AND all other applicable hospital privileging packets needed

Informing recruit that a letter of offer will be issued only after the OFA receives the following:

  • Letters of Recommendation (3 or 5 depending upon rank)
  • Chair letter of support
  • Request to Appoint (RTA) or Appointment Status Form (ASF)
  • Transcripts (2 sets) all graduate coursework completed for certification of the highest level of degree, sent directly to:

    Jenitz Santos-Prado
    Faculty Services Administrator
    Faculty Affairs | USF Health
    University of South Florida
    12901 Bruce B. Downs Blvd., MDC53
    Tampa, Florida 33612

Processing and tracking forms for clinical appointment:

Office of Faculty Affairs Responsibilities include:

Office of Faculty Affairs sends out the Letter of Offer & Restrictive Covenant (if applicable) from the USF Health VP/Dean's office by e-mail and FedEx.

Schedules Onboarding/RightStart meetings for new faculty, includes the following:

  • USF and USFPG Benefits
  • White Coat Photo
  • Employee Health
  • Meaningful Use and Proxy Instructions
  • Professional Integrity Orientation
  • USF Self-Insurance

RightStart @ USF Health Faculty Affairs

All faculty new hires (including Adjunct) will be processed by the Office of Faculty Affairs. The departments must schedule the new hire for a RightStart appointment 3 days before their first day of employment (start date) during the hours of 8:30 am and 4:30 pm. Clinical Faculty completes this during the onboarding process.

New employees will report directly to the Office of Faculty Affairs at their scheduled appointment time between 8:30 am and 4:30 pm.

Melissa Mastorides will contact new faculty hires to schedule their Onboarding.

Melissa Mastorides
Faculty Services Administrator
Faculty Affairs | USF Health
University of South Florida
12901 Bruce B. Downs Blvd., MDC53
Tampa, Florida 33612
(813) 396-9934

Right Start packet will be completed at this time. [contents: USF Certification of Employment Eligibility (if adjunct), New Employee Information Sheet, W-4, I-9, Direct Deposit enrollment form, List of Acceptable Documentation, Responsibilities Associated with Access to University Information, and Foreign National Information Form (if applicable)]

New hires will need to bring with them the following:

An informational e-mail (sent as a .zip file) will be sent to new faculty with information on GEMS Self-Service, USF payroll schedule, main campus parking, etc.

Benefits to the Department: The Department is relieved of setting up Orientation sessions for new Employees (OFA schedules benefits orientation through USF Health Human Resources and USFPG Human Resources, as required, directly with the employee). The employee can request computer access through USF Health IS once their appointment has been entered into GEMS within 2 business days of receipt of offer letter in Faculty Affairs.