USF Health Human Resources
USF Health

Reclassification

Request a change to the title and/or pay grade of a position when there has been a significant change in the position's duties/responsibilities.
 
Helpful questions to ask yourself:
  • How has the positions changed?
  • Has there been change in complexity of duties, consequence of error, scope of duties, impact on the University?
  • What is the importance of this position to University, the Division, the department (i.e., why does this position exist)?
Position descriptions with a just noticeable difference in duties will be processed as an update, as they do not require a change in title or pay grade. Positions can be reclassified if they are vacant or filled.
 
The service standards for reclassification actions not requiring extra approval are:
  • 30 calendar days if the position is filled
  • 15 calendar days if the position is vacant (i.e., for recruiting purposes)
  • 4 business days for grant funded positions which directly support the grant.
(If the position is grant funded, the Position Description be marked as grant funded.)
 
How do I do it?
  1. Compose a revised Position Description  to reflect all of the current duties and responsibilities of the position. In addition to a significant change in duties, revisions to a position may also include some or all of the following: adding/removing direct reports, changing the required and preferred qualifications, changing the certification or licensure required for the the position/title, etc.
  2. Send the complete Position Description and Position Action Form to Human Resources (MDC28) with all appropriate signatures.
  3. Once it is received, either Lori Withrow or Desiree Brown will contact you with any questions or if additional information is needed.
  4. Once the analysis has been completed, Lori or Desiree will send a notification that will include an approved class code and salary proposal. This information will also be entered into GEMS.
 

PDQ Update

This is a change in the position description reflecting just a noticeable change in the duties and responsibilities of a position and does not require a change in classification or pay grade.
 
To make a change in a supervisor/subordinate reporting relationship, you do not need to complete a new PD. Instead, send our classification team an email (dbrown@health.usf.edu or lwithrow@health.usf.edu) or submit an RCA form. A revised PD is not needed for this type of position change.
 
Note: Position updates are not required. They are optional for situations where a department chooses to document a change. Changes in position data that do not affect classification may be changed via the user-friendly RCA form.
How do I do it?
  1. Submit a revised Position Description to Lori Withrow or Desiree Brown (MDC28)
 

Request for Classification Action

(A Position Description is not required for this action).
 
There are a number of actions that affect a position, but do not affect the position's title or pay grade. You can request these types of changes through the Position Action form. These actions include a change in:
  • Department ID
  • Reports To (supervisor designation)
  • FTE
  • Abolishment
  • Lead-Worker Designations
How do I do it?
  1. Submit a Request for Classification Action (RCA) form with the correct data change checked. Complete the form with the information needed; position number, employee's name, department ID, employee's signature and supervisor's signature and the effective date you would like to request this action to reflect.
  2. Send the completed form to HR Classification. The changes will be made in GEMS and a copy of the RCA form will be submitted into the employee's position file.
Special Note for Changes Effecting Multiple Positions:
If a department is making changes to department ID or supervisor (reports to) data, these changes can be made using a spreadsheet, with the data to be changed clearly marked on the sheet. For assistance with this contact Lori Withrow or Desiree Brown.